WHO IS THE GBGB AND WHAT DO WE DO?
The Greyhound Board of Great Britain, ‘GBGB’, is the regulator for licensed greyhound racing in Great Britain.
Our role is to safeguard the integrity and future prosperity of British greyhound racing so that it remains a successful and sustainable sport with welfare at its heart.
We oversee 20 stadia across the country and ensure each race is run fairly and cleanly. We are also responsible for regulating the welfare and care of all racing greyhounds – from registration to retirement.
Our functions include:
- Promoting the sport of greyhound racing.
- Promoting greyhound welfare.
- Licencing tracks, trainers, kennel staff, track staff.
- Registration of licence holders, racing greyhounds and owners (including syndicates).
- Enforcing the Rules of Racing.
- Anti-doping and anti-corruption within the sport of licenced greyhound racing.
WHAT PERSONAL INFORMATION DO WE COLLECT AND WHY?
GBGB generally collects personal information in order to carry out the above listed functions. This includes:
- Preventing and detecting doping, corruption and/or other breaches of the Rules of Racing or crimes in licenced greyhound racing;
- Administering our anti-doping and regulatory processes including processing urine samples, conducting investigations and disciplinary proceedings;
- Communicating with individuals (e.g. dealing with your inquiries, complaints, grievances, comments and requests);
- Defending legal rights, property and/or safety of the GBGB or others;
- Administering our website, apps and portals including trouble shooting, maintaining security, testing and analysis, improving, personalising;
- Protecting the welfare of greyhounds, which may involve obtaining information from tracks, veterinary staff or any other party regarding the care provided to greyhounds.
Personal data refers to information by which you, as an individual, can be identified. It includes information such as your name, date of birth, mailing address, telephone number(s) and email address. It can also include pseudonymised data.
Special category personal data is data which relates to an individual’s health, sex life, sexual orientation, race, ethnic origin, political opinion, religion, and trade union membership. It also includes genetic and biometric data (where used for ID purposes).
Criminal offence data is data which relates to an individual’s criminal convictions and offences.
The personal information that we may collect broadly falls into the following categories.
Personal information may be provided to us voluntarily. This may include:
- When you sign-up to, access and use the GBGB website, its apps or portals.
- In the context of a disciplinary or anti-doping investigation where we request personal data.
- Where you communicate with us, whether by email, phone, the website, our app, portals or if you send us a letter.
- When you attend or register an event, conference or seminar organised wholly or in part by GBGB.
Personal information may be provided by you through different methods and third parties. Information may come from one or more of the following non-exhaustive list:
- Your devices;
- Open-Source media (e.g. Facebook, Twitter etc.);
- Vets, particularly the content of Transport Certificates and care notes;
- Anonymous sources or contacts;
- Betting operators and betting regulators;
- The International Betting Integrity Association (“IBIA”) (formerly the European Sports Security Association);
- Governing bodies and Governing Body portals;
- Track Officials;
- Trainers, owners and kennel staff;
- SCI or any party authorised by GBGB to conduct licencing assessment.
Given the wide scope of some of the investigations undertaken, the GBGB could process a variety of data types. These will include:
- For licensees and others subject to the Rules of Racing: contact details (such as name, address, email), gender, age, nationality, identification, login details, health-related information (such as medical diagnosis, treatment plan, and test results location, telephone records, bank details and credit card transactions, race recording and photographs, disciplinary records and interview records.
- For professionals and representatives: contact details, gender, nationality, qualifications, specialties, relationship to an affected person, job title and employer (if relevant), login details.
- Other individuals: contact details, gender, and details of relationships to affected people.
GBGB also collects some personal information automatically. When you visit our website, apps or portals, we may collect certain information automatically from your device. In some countries, including countries in the European Economic Area, this information may be considered personal information under applicable data protection laws. Specifically, the information we collect automatically may include information like your IP address, device type, unique device identification numbers, browser-type, broad geographic location (e.g. country or city-level location) and other technical information.
We may also collect information about how your device has interacted with our website, including the pages accessed and links clicked. Collecting this information enables us to better understand the visitors who come to our website, apps and portals, where they come from, and what content is of interest to them. We use this information for our internal analytics purposes and to improve the quality and relevance to our visitors. Some of this information may be collected using cookies and similar tracking technology. For more information about the types of cookies we use, why, and how you can control cookies, please read our Cookies Policy at https://www.gbgb.org.uk/cookies/.
OUR LEGAL BASIS FOR PROCESSING PERSONAL INFORMATION
Our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it.
However, we will normally collect personal information from you only where we have your consent to do so, where we need the personal information to perform a contract with you, or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect personal information from you or may otherwise need the personal information to protect your vital interests or those of another person or to perform a public task.
If we ask you to provide personal information to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your personal information is mandatory or not (as well as of the possible consequences if you do not provide your personal information).
Some of the personal information we collect falls under “special categories of personal data” or “personal data relating to criminal convictions and offences”. These categories of data are seen as being more sensitive and are therefore afforded greater levels of protection. We only collect this information where it is necessary for reasons of substantial public interest (such as to maintain and uphold standards of behaviour in sport public interest and/or to prevent or detect unlawful acts) or with your prior explicit consent.
WHO DO WE SHARE YOUR PERSONAL INFORMATION WITH?
We may share personal information with the following categories of recipients:
- To any third party and/or partners who provide data processing services to us to support the delivery of our functions, or who otherwise process personal information for purposes that are described in this Privacy Notice or notified to you when we collect your personal information.
Betting operators and regulators;
Licenced Racecourses which abide by the GBGB Rules of Racing, or other racecourses and greyhound authorities recognised by the GBGB, (including BAGS and RachTech).
Independent third-party professional organisations involved with the preparation of national form data and race cards (including Racing and Sports and PA Sports).
The Greyhound Trust and other bona fide animal welfare organisations for the purposes of returning lost greyhounds to their owners (e.g. RSPCA).
GBGB third party product or service providers to include for example the GBGB IT systems maintainers or providers (including ACS, Event Log Racing, HYD).
The Irish Coursing Club (ICC) to transfer the Stud Book on the owner’s behalf and MicroDog ID.
The Integrity in Sports Betting Committee.
Orphans Press for the production and distribution of The Calendar.
Other sport Governing Bodies;
UK Gambling Commission;
Members of the Disciplinary or Appeals Committees;
IT / website / App providers;
SCI, or any party authorised to conduct licencing enquiries;
Expert witnesses, for the provision of their opinion in investigations or inquiries, or other third parties for the purpose of advancing GBGB investigations under the Rules of Racing.
To any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any other person; and
Any other person with your consent to the disclosure.
- GBGB may also:
Make the personal data you provide to the GBGB in your licence applications available to visitors to the GBGB website and/or publish them in the GBGB Calendar. This is done with a view to further the legitimate interests of the greyhound racing.
Disclose your personal data if the GBGB has legitimate reason to believe that you are involved in irregular betting practices or other criminal activity.
Disclose your personal data for legal reasons (i.e. to comply with applicable laws and regulations, to co-operate in any legal investigation and meet enforceable governmental requests).
HOW LONG DO WE KEEP YOUR DATA FOR?
We retain personal information we collect from you where we have an ongoing legitimate business need to do so (for example, to comply with applicable legal, tax or accounting requirements).
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
HOW WE KEEP YOUR DATA SECURE?
We use appropriate technical and organisational measures to protect personal data we process. Your personal data is electronically stored on the GBGB’s core infrastructure and hosted at a Datacentre. The data centres are fully secure and certificated by the British Standards Institution. All hardware has N+1 resilience and Data Security complies with ISO27001 certification. The GBGB employs industry standard server protection to prevent hacking or corruption of its data.
LINKS TO THIRD PARTY WEBSITES
Our website may contain links to enable you to visit other websites easily. However, once you have used these links to leave our website, we do not have any control over these third-party websites and are not responsible for the protection and privacy of any information which you provide whilst visiting such websites.
In certain situations, you are entitled to:
- access a copy of your personal data;
- correct or update your personal data;
- erase your personal data;
- object to the processing of your personal data where we are relying on a legitimate interest;
- restrict the processing of your personal data;
- request the transfer of your personal data to a third party;
- complain to a data protection authority about our collection and use of your personal information; or
- where you have provided your consent to certain of our processing activities, in certain circumstances, you may withdraw your consent at any time (but please note that we may continue to process such personal data if we have legitimate legal grounds for doing so).
If you want to exercise any of these rights, please contact us using the details set out below.
UPDATES TO THIS NOTICE
We may update this Privacy Notice from time to time in response to changing legal, technical or business developments. When we update our Privacy Notice, we will take appropriate measures to inform you, consistent with the significance of the changes we make. We will obtain your consent to any material Privacy Notice changes if and where this is required by applicable data protection laws. You can see when this Privacy Notice was last updated by checking the “last updated” date displayed at the bottom of this Privacy Notice.
If the GBGB is made aware of a personal data breach, it will undertake an immediate investigation into what happened and what actions must be taken to restrict any consequences.
If the breach is deemed a notifiable break the GBGB will notify the ICO without undue delay and at the latest within 72 hours of it becoming aware of the breach. The GBGB will also notify affected individuals within this timescale.
Data Protection Officer
Greyhound Board of Great Britain
1 Knightrider Court